They are the best way to get a lot of time entered
quickly. The Add Time Sheets window is more flexible
than the Time Card, since it lets you enter hours
for an entire week at one time.
Each user can use either the Time Card or time
sheets to track their time. All time is saved to
the same place, whether it was added through time
cards or time sheets. In fact, a user's hours can
be added, reviewed, and printed from time cards
or time sheets. If you use time cards, you don't
need to add time sheets, too. If so, you'll be entering
the same hours twice.
To add a time sheet
1 Click the add button.
The Add Time Sheet window opens.
2 Enter the date for the time entry.
Every time entry has a work date, which shows when
the work was done and not the date it was entered.
3 Enter the job number and task
for the time entry.
Every time entry needs a job number and a job task.
This information is critical for accurate job costing.
Even unbillable time must be given a job number
(such as a client's unbillable job, or the agency's
account service job number). The task should reflect
what was performed for the time entry (i.e., artwork,
design, etc.).
4 Enter the hours for the time entry.
If the time entry is for overtime, mark the checkbox.
Overtime hours can be analyzed separately on productivity
reports to better balance the shop's employees,
freelancers, and contractors.
5 Enter
the notes for the time entry.
Notes document just what was done on a time entry.
They appear on job cost reports . Time notes can
be especially useful when justifying to a client
what and how some work was performed -- especially
easily disputable work like revisions, fixes, and
overtime. These notes can also be edited later once
the time sheet has been saved from the Edit Time
Entry window.
6 Click Save, then repeat these steps to
add more time entries.
7 Repeat these steps for the remaining
time entries, then click Done.
Time entries update job totals and reports instantly.
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