Expenses are job costs that you incur while getting work done: faxes, computers,
scanners, CDs, telephone calls, videotapes, color output, mat board, etc. They
aren't payables, since there isn't an invoice. And they aren't checks, since
you're not actually paying for them. Expenses are unique because you've already
paid for them in the course of running the agency.
Expenses can be added in batches for the same equipment.
They can be added, changed, and deleted freely.
For each daily expense report you'll see its expense
entries, including job, task, cost amount, and description.
Expenses appear on job cost reports along with time
and vendor invoices.
To add an expense report
1 Enter the date for the expense to be added.
2 Enter the job, task, description,
and cost, click Save.
Expense report items can be charged to any job
and task, so they'll appear on job cost reports
-- and client invoices.
3 Continue entering expense items until everything
is added, pressing tab to move from field to field.
4 Click Done.
To delete an expense report entry
1 Find the expense report entry
to be deleted, click on the delete button.
To print expense reports
1 In the Expense Reports window, click on
the print reports button.
or
1 Choose Snapshots > Job Costs.
2 Select the kind of report (i.e., Job Costs,
Client Job Costs, Task Costs, etc.)
3 Make your report selections.
4 Select the box to include expenses only.
5 Click Print. |
