C&P ASAP User Guide: Production Snapshots
Production reports are your best source of up-to-date information on open jobs, traffic, and task schedules.

A complete picture of your work in production is available here: job status lists, traffic reports showing milestones and work-to-do schedules for tasks and resources.

The Job Hot Sheet reports show jobs by production status, sorted by job number. Each job shows its job number, job name, client, and status. The Job Hot Sheet can show jobs selected for a range of start dates, due dates, added dates, or closed dates. It’s like the job lists you can also print from the Job Ticket window.

Traffic report by Client show jobs by production status, and feature milestones. Jobs are grouped by job type for each client, so that like jobs are shown together. The job’s status note (which is a customizable status code entered in the job’s Traffic window) appears on the right side of the report.

The Client Deadlines report shows unfinished tasks for each client and sorts them by due date. The job number, job name, resource, and time due are listed for each task.

The Job Schedule report gives a list of unfinished tasks by start or due date. For each task the estimate hours and hours remaining are shown.

The On-Time Performance report compares the due date of each client’s unfinished tasks to the actual date the task was finished. The number of days the task was late is calculated and the performance of meeting the due dates is analyzed by showing what percentage of the tasks were early, on-time, late, or very late.

The Missed Deadlines report shows tasks that were finished after the scheduled due date for each person. The number of days the task was late is calculated.

Each of the production reports has its own unique purpose. You may not need every one to help you manage your jobs. Instead of printing every report, experiment with each report (and its various options) to see which one gives you the best information you need to keep track of jobs.

To print production reports


1 Choose Production from the Snapshots menu.

The Production Reports page opens.

2 Select a production status code range.

3 Enter a date range.

4 Select a report.

5 Click Print.

Production reports with more information will take longer to print than shorter reports.

Tips for printing production reports

Use the Job Hot Sheet as your basic production report. Since it shows the job’s key facts -- job number, job name, client, due date, production status, and status notes -- it’s a great way to see your open jobs at a glance. If you need to see more detail about a job, print a job summary (from Job Tickets).

Production reports are less detailed than regular job reports. Job lists printed from Job Tickets, for example, include many more options (such as showing the job specifications). However, other job reports are longer since they show more information. This makes them a little more complicated, since there are more pages used.

Don’t use production reports for billing. Since production reports are designed to manage work in production, you won’t see estimates, costs, billing, or other amounts. Instead, print either Work in Progress reports (from Snapshots) or job lists and job summaries (from Job Tickets).